Real Estate News & Talk
~the RENT Blog~

The RENT blog gives you the resources and tools you need to make the best decisions regarding your real estate needs.  We cover a broad range of subjects regarding office space, tenant needs and what to look for when investing in property.

Finding the right office space

How to Find the Right Office Location in 10 Steps

Every business is unique, with unique real estate needs.  Likewise, every site selection proceeds according to the distinct characteristics of the business and market in question.  However, most successful site selections usually progress through 10 broad steps.  Below, I outline these steps and the time they should occur.

Please note that, for the purposes of this article, I assume an office size of approximately 10,000 square feet.  If the tenant is looking for fewer square feet, then less time is required for each step; if the tenant is looking for more square feet, then more time is required.  The time frames also assume that the properties already exist.  If a facility is to be newly constructed, please add 9 months to one year to the time range.

These time frames are ideal, but the process can be completed on a tighter schedule if necessary.  I have done so many times!

HEADER

1.  Select a tenant representation commercial real estate broker who specializes in relevant property type and market.  Click here for more on tenant representation.  10 - 12 months before lease expiration date.

2. With your tenant representation broker, develop facility/site criteria.  Click here for more on site selection criteria.  Based on your criteria, develop a list of properties to tour.  Tour selected properties, taking detailed notes (see 5 Tips for Touring Office Space).  Develop a short list of 5 or so properties based on tour results, preliminary financial information provided by broker.  10-12 months before lease expiration date.

3. Using financial analysis, narrow alternatives to 2 or 3 options.  Click here for more on financial analysis.  8-10 months before lease expiration date.

4. Begin the space planning process.  8-10 months before lease expiration date.

5. Submit a Request for Proposal (RFP) to final 2 or 3 alternatives, creating competitive bidding environment.  Submit RFP to current landlord if renewal is a possibility.  Click here for more on renewal negotiations.  6-8 months before lease expiration date.

6. Receive and evaluate initial proposals from landlords.  Update financial analysis with new data.  Re-tour if necessary.  Reconsider priorities.  4-6 months before lease expiration date.

7. Empower your tenant representation broker to negotiate on your behalf and to create a competitive bidding environment.  Use market research to inform your negotiation (click here for more).  Enter the negotiation with clear objectives (click here for more) and uncover the landlord's hidden agenda (click here for more).  4-6 months before lease expiration date.

8. Once both parties reach a general consensus on economic terms, sign a nonbinding Letter of Intent (LOI) to document the agreement.  4-6 months before lease expiration date.

9.Receive the lease and check it for accuracy.  Retain an attorney who specializes in commercial real estate to negotiate the contract.  3-5 months before lease expiration date.

10. Begin construction on space as soon as lease has been signed and final space plan approved.  Choose a move coordinator, hire your moving company, and plan your move (click here for more on choosing your move coordinator, click here for more on moving companies).  2-4 months before lease expiration date.

Feel free to contact me for additional information at troy@goldengroupcre.com or (630) 805-2463.

For more information about site selection, please contact me at (630) 805-2463 or troy@goldengroupcre.com.  Or, click here to send me your contact information and market requirements - I'll respond within 24 hours with available listings which fit your needs.

Check out these great listings!

Free Market Survey

Request a Survey on Office Buildings & Space Available

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form :(

Our Tenant Advisory Process

FIND, NEGOTIATE, ADVISE.

Use every resource to make the right business decisions for you AND your company!

Dupage county real estate services, Dupage county tenant representation

Resources

Stay informed with all the information you need to know when choosing, or moving your company to a new location.

Dupage county real estate services, Dupage county tenant representation

Real Estate News & Talk

View our collection of articles on a wide variety of topics related to real estate and business needs

Dupage county real estate services, Dupage county tenant representation

Networking Events

Come out to one of our events to meet and develop business relationships to last a lifetime

Dupage county real estate services, Dupage county tenant representation

Reviews & Social Media

We ensure every client gets the property they need, the terms they want, and
what's critical for their business.

1920 S Highland Ave, Suite 300-06 Lombard, IL 60148
Golden Group Real Estate